Advanced Prompt Templates for Business Use

Artificial Intelligence tools like ChatGPT are transforming how businesses operate—automating tasks, accelerating decision-making, and enhancing creativity across departments. But to truly unlock the power of AI in a business context, you need well-crafted prompts designed for efficiency, clarity, and impact.

In this guide, you'll find advanced prompt templates for business use cases, covering marketing, sales, customer service, HR, operations, and strategy. These are ready to plug into ChatGPT (or any AI assistant) to boost productivity and performance.

Why Use Prompt Templates in Business?

Prompt templates:

• Save time on repetitive tasks

• Generate consistent and high-quality outputs

• Align AI responses with your brand’s tone and business goals

• Help non-technical teams get value from AI quickly

1. Marketing & Content Creation

Social Media Captions

"Write 5 [platform]-style captions promoting our new [product/service] launch. Target [audience], use a friendly tone, and include 2 relevant hashtags."

Blog Post Outline

"Create a detailed blog outline on '[topic]' for [target audience]. Include an intro, 3–5 headings, and a conclusion."

Email Campaign

"Write a promotional email for our [product/service] offering a 15% discount. Audience: existing customers. CTA: ‘Shop Now’. Keep it under 150 words."

Brand Voice Guide

"Summarize our brand voice as professional, friendly, and innovative. Give do's and don'ts for tone and language use in emails and social media."

2. Business Strategy & Decision Support

SWOT Analysis Prompt

"Create a SWOT analysis for a startup offering AI-powered marketing automation tools in the US market."

Market Research Summary

"Summarize key market trends in the [industry] sector in [region], focusing on customer behavior, growth opportunities, and competitor insights."

Business Model Ideas

"Suggest 5 scalable online business model ideas for a solopreneur with a background in [industry]. Highlight pros, cons, and monetization methods."

3. Sales & Client Communication

Cold Outreach Email

"Write a personalized cold email to a potential client in the [industry] sector, introducing our [service] and offering a free consultation."

Follow-Up Email Template

"Draft a follow-up email after a product demo, thanking the client and summarizing key benefits. Include a CTA to schedule next steps."

Sales Script

"Create a short sales call script to pitch our [product] to small businesses, addressing 3 pain points and ending with a closing question."

4. Human Resources (HR)

Job Description Generator

"Write a job description for a [role] in a SaaS company. Include responsibilities, required skills, experience level, and company culture highlights."

Interview Questions

"Generate 10 behavioral interview questions to assess leadership and problem-solving skills in a mid-level operations manager."

Employee Welcome Email

"Draft a warm, friendly welcome email to a new employee joining our customer support team. Mention first-day instructions and team culture."

5. Operations & Productivity

SOP Draft Prompt

"Create a step-by-step standard operating procedure (SOP) for onboarding a new freelance writer to our content team."

Meeting Summary Generator

"Summarize the following meeting notes into action items, decisions made, and pending questions: [Paste meeting notes]."

Task Prioritization Help

"List and prioritize the following tasks based on urgency and impact for a startup launching a new product: [List of tasks]."

6. Product & UX Development

Feature Specification Prompt

"Draft a clear and concise product feature spec for a new 'AI-based auto-reply tool' in our CRM software. Include goals, target users, and functionality."

User Persona Generator

"Create 3 user personas for our mobile budgeting app targeted at millennials and Gen Z. Include demographics, pain points, and app usage goals."

Feedback Summary

"Analyze the following user feedback and identify the top 3 improvement suggestions and recurring complaints: [Paste user feedback]."

7. Data Analysis & Reporting (for GPT-4 or with Code Interpreter)

Insights Summary from Data

"Analyze this sales CSV and summarize key trends, outliers, and month-over-month growth. Suggest one actionable insight."

Create a Chart Description

"Describe a bar chart comparing Q1 and Q2 performance across departments. Include percentage change and most improved area."

Forecasting Prompt

"Using past 6 months’ revenue data, estimate the next 3 months’ revenue and explain assumptions."

Bonus: Executive Summary Prompt

Report Condenser

"Summarize this 5-page business report into a 150-word executive summary, highlighting key takeaways, metrics, and recommended actions."